You need to organize yourself in such a way that you can get things done in an orderly manner so you are not working in circles.
For me there is five phases to organizing your Work Flow and when you use them with powerful visual software like The Mind Mapper USB you can become much more efficient in all that you do and get your day’s work done in less time and stress than may find now.
The Five Phases Of Mastering Your Work flow:
(1)Capture all your information in once central place and make this your “In Box” (Emails, Voice Mails, Notes, Task Lists – get these out of your Short Term memory use Mind Maps to create a central dashboard .
When you create a Mind Map as your central Dashboard you can ensure you have all pertinent information at your finger tips in a snap.
TRY THIS…..
Make A Mind Map Of Your Day to Day tasks, create this as a daily Map, or Weekly Map. When you create the Map place all tasks in separate nodes such as: Projects. Calendar, Next Actions, Waiting For. Attach Files and Hyperlinks to websites relating getting these completed in each node. You will find that if you spend a couple of minutes per day (preferably at the end of the day before) doing this you will save at least an hour per day and have a clear visual view of your day and what needs to be done.
(2)Once you have collected all your information in a Mind Map organize and process them :
IF IT IS NOT ACTIONABLE –
Lose it from your Map or place it in a sub Map for possible action later or reference later.
IF IT IS ACTIONABLE -
decide on your next action and where in the Map you will place these: Project (that you have a commitment to finish in that day), Calendar (actions that need to be completed on a specific date or time.
Next Actions (Actions to be done as soon as possible), Waiting For (actions and projects others are supposed to be doing which are related to your Work Flow.
When you have created these branches in your Map then create Sub Branches to the these main branches and break them down further (calls, errands, things to get) Add Branches for Longer horizon goals and values that influence you.
Add checklists that may be useful as needed (job description, event trigger lists, org charts etc..). Maintain a general reference filing system for information and materials that have no action but which need to be retrievable. Maintain an “On Hold” system for triggers of possible actions at later dates (Someday/Maybe lists, Calendar, Tickler).
Maintain support information files for projects as needed (can be kept in reference system or in pending area)
(3)Review: Calendar and action lists daily (or whenever you can possibly do any of them). Conduct a customized weekly review to clean up, update, maintain and advance your systems.
Review the longer horizon list of goals values visions as often as required to keep your project list complete and current.
(4)DO: Make choices about your actions based upon:
*What you can do,
*How much time you have,
*How much energy you have and then your priorities.
(5) Be Prepared: Stay Flexible by maintaining a “total life” action reminder system, always accessible for review, trusting your intuition in moment to moment decision making.
Ensure the best intuitive choices by consistent regular focus on priorities (What is the value to me of doing X instead of Y) revisit and recalibrate your commitments at appropriate intervals for the various levels of life and work.
When Using the Above You will find that you have increased your Work flow into a Smooth actionable Blue Print to Achievement!
Also You need to ensure that you have the Best Mind Mapping Software Available and For Me that has to be the Mind Mapper Professional USB!:
The MindMapper 2009 Professional USB continues to grow in popularity and the FREE Mind Mapping Video training and other bonuses that we have included these have been going down very well with our clients.
There are still some in Stock and for only $179.95 USD these are a snap. (shipping included)
Just some of the features in the 2009 Professional USB:
*Easy To Follow Ideation Templates,
*Post-It Style Notes For Brainstorming,
*Scheduling Tools,
*Hand Drawn Style Mind Maps,
*Automatic Word Wrapping,
*New Ribbon Style Menu,
*All In One Draw Pallet,
*Enhanced Legend Icons,
*Insert pictures into your Notes Windows,
AND MANY MANY MORE!....
To see just how the MindMapper 2009 Professional USB can help you
and to purchase YOUR'S TODAY visit:
http://www.essentialmindmapping.com/mindmapper-usb/
Until Next Time Take Care & Happy Mapping,
Paul Urban
Mind Mapping For Success
Web: http://www.mindmappingforsuccess.com
Paul Urban is a Leading Mind Mapping and Productivity Consultant to companies Globally, Personally Creating creative thinking exercises for businesses to evaluate there needs and get teams working together.
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